Collaboration tools for project management play a vital role throughout the project life cycle. So, in this article, we’ll discuss 14 collaboration tools needed for the projects.
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What Are Collaboration Tools?
Collaboration tools are software or web browsers that ensure effective communication between managers and team members in the workplace or remotely to make workflow seamless. So, Collaboration tools help you manage your project processes and phases effectively and efficiently.
Teamwork and collaboration are crucial aspects of the effective functioning of every team, and project teams have different employers who adapt collaboration channels in the workplace to ease workflow and enhance performance. Therefore, understanding how to use these channels can help you improve efficiency when working on different types of projects. Moreover, the primary goal of a team collaboration tool is to engage them by providing support to a group of people and assisting them in accomplishing a common objective. However, the tools can be as simple as email or as complex as project management software.
Importance of Collaboration Tools
Collaboration tools are crucial for managing your project effectively and efficiently. These tools provide real-time messaging, group chat, shared calendaring, file sharing, project coordination, voice and video features, task updates, and progress visualization. Accordingly, you can strengthen the team through efficient communication among team members by using the right tool for your project. Read more: Tips for successfully introducing new tools to the project team
Furthermore, these tools help you increase productivity and stay within the project’s triple constraints, including cost, schedule, and scope. So, the following are some important available by using collaboration tools.
- Faster and improved communication between project stakeholders and through that improved project’s productivity
- Faster document sharing and through that improved efficient feedback process
- Decrease in miscommunication since all communication is recorded, searchable, and centralized
- Enhanced visibility into each team member’s and the entire project’s progress
- Enhanced team unity due to the ability of team members to connect with each other both on a team level and personal level
14 Collaboration Tools for Project Management
Collaboration tools for project management play a crucial role throughout the project life cycle. So, let’s explore the most vital collaboration tools for project management.
Slack
Slack is a communication tool that allows project stakeholders (primary and secondary stakeholders) to exchange messages through channels. These channels are chat rooms where you can exchange texts with team members, conduct message searches, and transfer files. Furthermore, it also provides functions like file sharing, instant messaging, video calls, and interactions with other tools like Trello.
You can start Slack for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Slack pricing
Monday.com
Monday.com is a collaboration tool that can help project managers manage their projects effectively and efficiently. Furthermore, this tool is task management software that provides a highly customizable interface that resembles a spreadsheet. Moreover, it has many features, including task management boards, message boards, and visualization tools. You can start Monday.com for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Monday.com pricing
Notion
The notion is another lightweight collaboration tool for project management. This tool has a clean and simple interface. However, Notion has four main functional areas as follows.
- Documentation
- Knowledgebase tasks
- Project management spreadsheet
- Database
Accordingly, Notion is well-suited for teams and individuals who use a combination of tools like Trello or Google Sheets because this tool combines all the capabilities of those task management tools into one application.
You can start Notion for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Notion pricing
Teamwork
Teamwork is another collaboration tool for project management. This tool offers a project management suite tailored to the needs of mid to large-size enterprises. Teamwork can work for individuals. As such, it provides more than enough functions to support huge collaboration and distribution tools. This tool is visually more complex than other collaboration tools. However, it offers a more robust suite of project management features. Therefore, if you are searching for something that goes beyond a simple communication tool, this tool is the best choice.
You can start Teamwork for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Teamwork pricing
Asana
Asana is another vital tool in project management. Project managers use this tool to collaborate with team members, create project tasks or activities, and plan calendars. Furthermore, this tool helps managers and team members to assign tasks and monitor deadlines. So it will help them stay within the project’s triple constraints. Asana is also a better tool for small growing teams because they can work closely together. You can start Asana for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Asana pricing
RedBooth
The RedBooth is a well-rounded, inflexible collaboration tool for project management. This tool helps project managers make prediction algorithms for various aspects of task management, such as identifying the best team members for the project’s task or predicting the amount of time needed to complete a task. Furthermore, this tool has many features, such as a visual project timeline, organizing tasks and tags, storing and sharing files, and comments and conversations. However, You can try the RedBooth free trial for 14 days before you buy this tool. If you need more information, visit their website: RedBooth pricing
Milanote
Milanote is an easy collaboration tool to organize your project and ideas in visual boards. This tool is designed for the early stages of projects for mapping out ideas, writing project briefs, and planning the steps in a project before moving on to executing and assigning tasks. As a project manager, you can also collaborate in real-time, making it perfect for remote teams and brainstorming workshops. Furthermore, these are three different ways to share boards within team members.
- Edit mode
- Comments mode
- Read-only mode
You can start Milanote for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Milanote pricing
Hive
Hive is another creative collaboration and project management software with AI-based analytics and thousands of integrations in flexible project views. Further, this tool has many features. Those are,
- Streamline your work in one centralized platform
- Time tracking
- Native chat messaging
- Unlimited collaborative notes
- Analytics
- Flexible view capabilities allow for a transparent understanding of other team members’ work and upcoming projects.
Select Hive if you’re in the market for a well-laid-out collaboration and comprehensive tool that can be scaled up or down. However, You can start Hive for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Hive pricing
Gmelius
Gmelius is another collaboration tool for project management. This tool allows team members to collaborate on projects and clients without leaving their inboxes. Typically, most teams use up to four to five tools to communicate and collaborate on their project’s progress, updates, and related information. However, this tool allows project managers to get rid of them. The Gmelius interface is designed to be user-friendly and intuitive. As such, it really feels like you’re simply using a more powerful version of Gmail. So, it empowers the Gmail inbox with a range of collaboration tools and allows users to combine them together to automate workflows.
However, You can try Gmelius free trial for 7 days before you buy this tool. If you need more information, visit their website: Gmelius pricing
MindGenius
MindGenius online tool is packed with features for collaborative project management. This tool has three view features. It includes mind mapping, timelines, and task boards. As a project manager, you can attach all project-related files to maps and plans. Furthermore, you can also message team members with building comments, which generates automated email notifications. However, You can try the MindGenius free trial for 14 days before you buy this tool. If you need more information, visit their website: MindGenius pricing
Backlog
Backlog is another vital collaboration tool. It has many features related to the project management tasks or activities. Accordingly, collaboration features include task management. Under that includes subtasks, checklists and customizable fields, milestones, file management, and more. In addition, it offers bug tracking and version control management in a single app. As a project manager, if you’re looking for a tool to help manage a development project or work closely with a team of developers, this is the best app for you.
You can start Backlog for free, but it has limited features. If you need more features, you must pay for them. If you need more information, visit their website: Backlog pricing
Google Docs
Google Docs is a free text collaboration tool that allows team members to create and edit text documents or spreadsheets online. Therefore, these tools are perfect for teams working on a written project. Read More: Google sheets for project management
Trello
Trello is another collaboration tool for project management that helps project managers assign tasks and monitor their projects effectively. Read More: Why do project managers use Trello project management software
ProofHub
ProofHub is a vital collaboration tool because it provides numerous project management and collaboration functions, such as reviewing and approving an online document, communicating with stakeholders (primary and secondary), sorting and arranging files, and more. However, You can try ProofHub free trial before you buy this tool. If you need more information, visit their website: ProofHub pricing
Conclusion
Collaboration tools play a crucial role in achieving acceptable outcomes for the project. Slack, Monday.com, Notion, Teamwork, Asana, RedBooth, Milanote, Hive, Gmelius, MindGenius, Backlog, Google Docs, Trello, and ProofHub are the most vital collaboration tools for project management. However, before selecting a tool for your project, you must choose it according to the nature of your project.
